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Overview

Automatically import Google Calendar events directly into specific projects based on meeting titles. Once imported, they will be stored, transcribed, and summarized automatically with AI. Google Calendar is a connected app: each user connects their own Google account and sets up their own rules. Learn more about connected apps →

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Prerequisites

  • A Google account with access to the calendar you want to import events from.
  • A connected video conferencing tool — Zoom or Google Meet — so the recording and its event information can be imported.
  • The projects you want meetings routed into, created in advance.

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Set up the Google Calendar integration

Connecting your Google Calendar and Dovetail accounts means you no longer need to import recorded meetings manually. You can configure multiple rules to route different types of meetings to different projects based on keywords in the event title.
  • To do this, go to Settings → Connected apps and find Google Calendar under App connectors.
  • Click Connect and sign in/select the Google account that you wish to authenticate.
  • From there, under Video conferencing source, select the tool that records your meetings (for example, Zoom) and continue to authenticate.
  • Once authenticated, you can add up to four configuration rules. For each rule, select your desired calendar, define the keywords the meeting title must contain (for example, “User Interview”), and under Add recordings to, select the project you want those recordings routed to. Each rule also sets whether its recordings are automatically redacted. See Recordings from calendar connections.
  • Press Save to activate your configurations.
Once you’re connected, the Google Calendar row has two buttons. Select Configure to add or change your rules, or Connections to see or remove your connection. See Disconnect an app. Workspace admins can also remove other users’ connections. See Manage team connections.

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Troubleshooting

If your connection is interruptedIf your Google Calendar authentication expires or disconnects in the background, Dovetail will notify you by email and show a Needs reconnect badge on the Google Calendar row in Settings → Connected apps.To restore the connection, go to Settings → Connected apps, select Reconnect next to Google Calendar, and follow the prompts to sign in to your Google account again.Any calendar events that occurred while the integration was disconnected will not be automatically imported.
If you’d only like specific events to be imported to Dovetail, you can enter specific keywords in the rule’s Import recordings with these keywords (optional) field. Meetings that contain any of the keywords entered will be imported.
These are the permissions we request:
  1. See your personal calendar and any other calendars you can access
  2. See events on your personal calendar and on other calendars you can access
  3. Download a copy of your personal calendar and any other calendars you can access
  4. See the email addresses of the contacts or groups you share calendars with

Continuous discovery

Set up once so recorded calls arrive transcribed and highlighted.